PRIVACY POLICY
PRIVACY POLICY
FUTURES PLATFORM™ SERVICES
1 INTRODUCTION
This Privacy Policy applies whenever you access any of Futures Platform Services. Any terms not defined in this Privacy Policy shall be given the meaning allocated to them in the Terms of Service.
Please read this Privacy Policy before using Futures Platform Services. Futures Platform respects your privacy and endeavors to safeguard your privacy when you use Futures Platform Services.
By using Futures Platform Services, you express your agreement to this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use Futures Platform Services.
This Privacy Policy describes:
What is the legal basis for personal data processing
What personal data we collect, how we collect it, and why
How we use such personal data and with whom we share it
Your rights: How you can access, manage and update your personal data
The choices you can make about how we collect, use, and share your personal data
How we protect your personal data
2 DATA CONTROLLER
Futures Platform Oy
Business-ID: 2758733-1
Bulevardi 21, Entrance Albertinkatu 25
00180 Helsinki
3 TYPES OF DATA WE COLLECT
3.1 General
We will only collect personal data to the extent necessary for providing our Futures Platform Services. Personal data may be collected, combined and used for the purposes of creating user accounts, user profiles, using, maintaining and developing Futures Platform Services, contacting users, providing services and products, sending customer information to users, enabling use of Futures Platform Services and communication in Futures Platform Services and between users, conducting research and creating reports for internal use.
We obtain the data principally from you when you are in contact with us through our website or in other ways such as by email or calling us. We also obtain your data when our business customer enters into an agreement with us or submits requests for proposal, or in other business connections. We may also collect and update your information from publicly available sources (such as company websites, databases of authorities etc.). We also use automatic techniques, such as cookies, to collect data.
3.2 User data
When you create your Account and use Futures Platform Services, you may give us data directly and we will store such user data on our systems and use it for the purposes described in this Privacy Policy. Your Account-specific information may include:
your first and last names;
your organisation;
your e-mail address;
a password;
an Account number that is created in Futures Platform Services and used to identify your profile;
information regarding your use of the Services; and
other information that helps us identify you when you access your Account or helps us improve Futures Platform Services.
Without this data we are unable to provide you with Futures Platform Services.
You may choose to disclose information to other users, and any such information is considered public information, and there is no expectation of privacy. We are not responsible for any personal data you choose to make public in Futures Platform Services.
3.3 User Content
The User content you create or link to the Futures Platform Services will be available to your organisation and anyone who is shared with a link to the User Content. We take no responsibility for the accuracy or correctness of the User Content that you or other users within your organisation may submit within the Futures Platform Services. We cannot control how and to whom your organisation shares access to your User Content.
3.4 Data collected automatically
We and service providers acting on our behalf, such as Hubspot, may store log files and use tracking technologies such as: cookies, which are small pieces of data transferred to your computer for record-keeping purposes; and local shared objects, also known as flash cookies, which help us to reduce fraud, remember your preferences and speed up loading times. The tracking technologies depend on whether you use our public website at www.futuresplatform.com or whether you access Content via our platform.
We and our service providers may use these log files, tags, and tracking technologies to collect and analyse certain kinds of technical data, including:
IP addresses;
the type of computer or device you are using;
your operating system version;
your mobile device's identifiers, like your MAC Address, Identifier For Advertising (IDFA), and/or International Mobile Equipment Identity (IMEI);
your browser types;
your browser language;
referring and exit pages, and URLs;
platform type; and
the amount of time spent on particular pages.
We may connect this data to data that could identify you personally. More information on cookies may be found below (Section 9).
3.5 Customer support correspondence
When you ask for help from our customer support team, we will collect and store the contact information you give them (generally, your name and e-mail address), information about your activity on Futures Platform Services, and your Account details. We may also store the communications you have with the customer support team and any information in those communications in order to provide support and improve Futures Platform Services.
3.6 Marketing data
We also collect certain information about companies and their contact persons that have expressed their interest in the products and services Futures Platform provides or who we otherwise believe would be interested in receiving information about our products and services. In this relation we may collect and process the following information about you:
your name
details of the company you represent
title and role in the company
contact details (such as email, phone number and address)
topics of interest
details and contents of correspondence with us
possible direct marketing opt-outs
4 PURPOSE OF PROCESSING
The main use of the information we collect and store is to provide a better service experience, but there are other uses as well. The purposes for which we may collect and store your personal data include:
to provide Futures Platform Services;
to provide technical support and respond to user inquiries;
to monitor and analyse the use of Futures Platform Services;
to protect the safety and well-being of our users;
to protect Futures Platform’s rights and property in connection with the Services;
to prevent fraud or potentially illegal activities, and to enforce the Terms of Service;
to notify users of updates, new products or promotional offers;
to comply with our legal obligations, resolve any disputes We may have with you or other users, and to enforce our agreements with third parties;
to send communications and direct marketing; and
to conduct research.
One important use of your information is communication. If you have provided your email address to us, we will use it to respond to customer support inquiries, and keep you informed of your activity.
We carry out profiling, e.g. to customise advertisements or newsletter content. We do not, however, make any automated decisions solely on automatic means which produces legal effects concerning you or similarly significantly affects you.
5 LEGAL BASIS FOR PERSONAL DATA PROCESSING
5.1 Contract
We process personal data for the performance of the contract between you and us when you have agreed to the Terms of Service and have begun to use the Futures Platform Services.
In addition, we process personal data in order to take steps at your request prior to entering into contract defined above.
5.2 Legitimate interest
Part of our processing is necessary for the purposes of our legitimate interest. Our legitimate interests allow us to process personal data for other reasons than merely for the performance of the contract between us and you. We may for example develop, monitor and analyze Futures Platform Services as well as send communication and marketing for you based on our legitimate interest. You may reach our contact person defined above if you consider that your interests or fundamental rights and freedoms override our legitimate interest and require protection of your personal data.
5.3 Consent
We process personal data on the basis of your consent when you consent to receiving electronic direct marketing from us or when you consent to the use of cookies and other tracking technologies. Please note that marketing may also be based on legitimate interests and essential cookies may be set without your consent.
You will always have the right to withdraw your consent at any time by contacting our contact person or by clicking the respective link provided in our marketing messages. Such withdrawal does not, however, affect the lawfulness of processing based on consent before the withdrawal.
5.4 Legal obligation
We may be obligated to process certain of your personal data based on a legal obligation under the Finnish accounting and other mandatory law, also after the customer relationship has ended. In these cases, the processing is based on that legal obligation.
6 DATA RETENTION
We will not retain your personal data for longer than is necessary for the defined purpose of the processing of personal data or for legal requirements. For instance, we may retain some information for a few years after you have closed your Account if this is necessary to meet our legal obligations or to exercise, defend or establish legal rights. Certain records, for example those relating to payments, will be retained for accounting purposes for six years after the end of the year during which the financial year ended. Information that is not under legal obligation to be retained will be destroyed 2 years after the deletion of the account.
7 SHARING OF DATA
7.1 Your organisation
If your Account has been created for your by your organisation, such as your employer, your organisation has access to your personal data and User Content and may use it subject to the applicable laws and agreements from time to time within the scope of their License.
7.2 Third parties
We may disclose aggregated information (information about you and other users collectively that is not intended to specifically identify you) and other non- personal data about our users for industry analysis, demographic profiling, marketing, analytics, and other business purposes.
Notwithstanding the foregoing, personal data may be disclosed to third parties if required under any applicable law or regulation or order by competent authorities, or in order to enforce the Terms of Service and to investigate possible infringing use of the Futures Platform Services.
Your personal data, and the contents of all of your online communications in the Services and between you and us may be accessed and monitored by us or disclosed to a third party:
if we have a good faith belief that we have to disclose the information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements, or legal process (for example, a court order, search warrant or subpoena);
to satisfy any laws or regulations that apply;
where we believe that Futures Platform Services are being used in committing a crime, including to report such criminal activity or to share information with other companies and organizations for the purposes of fraud protection, credit risk reduction, and other security precautions;
when we have a good faith belief that there is an emergency that poses a threat to the health and/or safety of you, another person or the public generally;
in connection with a business transaction (such as a transfer of undertaking) to the other party/parties of the transaction, if and to the extent necessary; and
to protect the rights or property of Futures Platform and applicable third parties, including to enforce the Terms of Service.
7.3 Third-party service providers
We may share your personal data with third-party companies to perform services on our behalf, such as analyzing data, hosting services or customer support and service. We contractually require these third-party service providers to maintain the confidentiality of the information we share with them, and we contractually require them to comply with applicable data protection laws as well as to not use your personal data for anything other than to provide services on our behalf.
8 YOUR RIGHTS
8.1 General
You have a right to access, update and manage your own personal data under the applicable data protection laws. If you wish to exercise any of the rights defined below, please email us at info@futuresplatform.com. If you want to review, delete, or change the personal data processed by the organisation, contact the Organisation directly.
We may ask you to provide further information in order to identify you. We will respond to your requests within 30 days.
8.2 Right to access
You are entitled to obtain confirmation on whether or not we process personal data about you. You may also have information on our means of processing as well as a copy of the personal data undergoing processing. We may charge a reasonable fee based on our administrative costs if you request further copies.
8.3 Right to rectify
You shall have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. You may have your incomplete data completed if you provide us with additional information or statement.
8.4 Right to erasure
If you no longer want us to actively process your personal data, you can have us delete your personal data if:
your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
if you withdraw your consent;
if you object to the processing and there are no overriding legitimate grounds for the processing;
the personal data have been unlawfully processed; or
the personal data have to be erased for compliance with a legal obligation in applicable law.
If you no longer want Futures Platform to make active use of your personal data, you may send an e-mail to info@futuresplatform.com. Place "Delete My Account" in the subject line and include your first name, last name and e-mail address in the body of the e-mail. Please note that certain records, for example those relating to payments or customer service matters, will be held for legal and accounting purposes.
8.5 Right to object processing
You have the right to object at any time processing of your personal data, which is based on legitimate interest defined above, including profiling on grounds relating to your particular situation.
We shall no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms.
You have always the right to object direct marketing and processing of personal data for such purposes.
8.6 Right to restrict processing
You have the right to obtain from us restriction of processing where one of the following applies:
the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
we no longer need the personal data for the purposes of the processing, but you require that we store your data for the establishment, exercise or defence of legal claims; or
you have objected to processing pursuant and the verification whether our legitimate grounds override your rights and freedoms.
8.7 Right to data portability
You have the right to receive the personal data concerning you which you have provided to us (for example by submitting your email address for direct marketing purposes) in a structured, commonly used and machine-readable format. You have the right to have the data transmitted to another controller if:
the processing is based on consent or on a contract; and
the processing is carried out by automated means.
8.8 Right to lodge a complaint to the supervisory authority
In case you suspect a breach of data protection legislation in processing of your personal data and the matter is not solved amicably between you and us by negotiating, you may contact the competent supervisory authority to lodge a complaint.
9 COOKIES
Like most websites, we and our partners (third parties, such as analytics service providers, adtech companies and social media service providers) use cookies and similar technologies on Futures Platform website. We use these technologies to improve our services and business, remember your preferences, understand how you are using our website and help customise our marketing, advertising and other communication. When entering our website, you may grant consent to the use of cookies, except for strictly necessary cookies which are always in use.
A “cookie” is a small data file containing a string of characters that is sent to your device when you visit a website. When you visit the website again, the cookie allows that site to recognise your browser. A cookie does not harm your device, and we do not get any information that is directly related to you (such as your name or email address) merely through cookies.
The duration of how long a cookie will stay on your device depends on whether it is a “persistent” or “session” cookie. Session cookies will only stay on your device until you stop browsing. Persistent cookies stay on your device until they expire or until you delete them.
The following categories of cookies are in use:
Necessary cookies are essential for the website to function properly. This category only includes cookies that ensures basic functionalities of the website. These cookies do not store any data that could be used to identify you personally.
Functional cookies help to store user preferences, like the language of the website or the location of the visitor and perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Analytics cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate and traffic source.
Advertising cookies are used to provide visitors with relevant ads.
You have the following choices regarding cookies:
Website cookie consent: You may control your cookie choices, such as grant consent, refuse to grant consent or withdraw consent to the use of cookies. These settings may be found on footer of our website.
Browser settings: Most web browsers allow you to control and block cookies through their settings. Please note that if you limit the ability of our website to set cookies or block them entirely, the entire contents of our website may not be available and some of the features might not function properly.
Disable Google Analytics: You may prevent your data from being used by Google Analytics by downloading and installing the add-on for your web browser. This add-on prevents Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing browsing data with Google Analytics.
Please note that if you make choices via the above links, the choices will be cleared if you delete cookies from your browser. The choices you make are browser-specific, so if you use multiple browsers, please make sure that you make the choices you want on each browser separately.
10 OUR POLICIES CONCERNING CHILDREN
If we learn that we have inadvertently gathered personal data from a child under 15, we will take reasonable measures to promptly remove that data from our records.
11 PRIVACY POLICIES OF LINKED THIRD-PARTY SERVICES
Our websites and Futures Platform Services may contain links to third-party services, which are companies other than Futures Platform that may link to their own websites, online services or applications. We are not responsible for the privacy practices or the content of these third-party services. If you have any questions about how these third-party services use your information, you should review their policies and contact them directly.
12 TRANSFERS OUTSIDE OF THE EU AND THE EEA
Our platform is hosted in Europe, but occasionally we may transfer your personal data to affiliated entities or to other third parties outside the EU and the European Economic Area. Please note that these countries and jurisdictions may not have the same data protection laws as your own jurisdiction, and we take steps to ensure adequate safeguards are in place to enable transfer of information to these third countries. We ensure that a legal basis for such a transfer exists and that adequate protection for the personal data is provided as required by applicable law. We use standard contractual clauses approved by the European Commission and require that the receiving party uses appropriate technical and organizational information security measures. We also cooperate with companies that have self-certified under the Data Privacy Framework.
13 SECURITY OF PROCESSING
We implement technical and organisational security measures to help protect the security of your personal data both online and offline. We take steps to ensure that your personal data is treated securely and in accordance with this Privacy Policy. These measures vary based upon the sensitivity of your data. Your Account information is protected by the password you use to access your Account. It is important that you protect and maintain your Account's security and that you immediately tell us of any unauthorised use or suspected unauthorised use of your Account. If you forget the password to your Account, Futures Platform Services allow you to request that instructions be sent to you that explain how to reset your password.
While we take precautions against possible security breaches of Futures Platform Services and our customer databases and records, no website or Internet transmission is completely secure. We cannot guarantee that unauthorised access, hacking, data loss, or other breaches will never occur, and we cannot guarantee the security of your information while it is being transmitted to Futures Platform Services. Any transmission is at your own risk. If you have questions about the security of our websites, please contact us at info@futuresplatform.com.
14 CHANGES TO THE PRIVACY POLICY
If we decide to make material changes to this Privacy Policy, we will tell you and other users by placing a notice on www.futuresplatform.com, or by sending you a notice to the e-mail address we have on file for you prior to the change becoming effective. We may supplement this process by placing notices on other Futures Platform websites. You should periodically check www.futuresplatform.com and this Privacy Policy for updates.
15 CONTACT US
If you have any questions, comments or concerns regarding the Privacy Policy or practices, please send an e-mail to info@futuresplatform.com.
Updated 18.03.2024
Futures Platform™